GP Chapter PIT CREW Activity

Introduction: The GP Chapter Pit Crew was officially formed at the Chapter’s 2010 annual meeting held in Charlestown, WV for the purpose of providing control and approval of the use of Chapter resources such as members for staffing at Chapter events, and expenditures greater than $250. The Crew, comprised of the 4 Officers and Crew members, meets by email conferencing on as-needed basis whenever any Chapter member determines that there is a need for the above resources, or whenever a decision is needed requiring Crew action. “Pit Crew” is our Chapter’s name for the more familiar term “Board of Directors”, and performs the same functions.

Crew process: When a need arises, as described above, the Crew Chief is notified and then determines if a Crew meeting is necessary after consulting our Chapter By-Laws. If a Crew meeting is required, the Chief announces the topic in a group email and officially opens the discussion for 3-4 days in order to allow sufficient time for Crew members in all time zones to weigh in with their comments. The discussion is then closed, followed by opening the roll for voting for 24hrs, or more, at which time the voting closes, the votes are tallied, and the Crew’s decision is published on our website and in the next newsletter. This process is designed to provide complete fiscal and financial transparency for all Chapter members, and to render timely responses for some times critical time frames and needs.

May, 2011
The By-Laws were adopted by a vote of 10 in favor, none against, and ALL Crew members participated in the discussion and voted.
Les Iden, Crew Chief

5/26/2011

Kay requested  $500 maximum outside accounting services, I am closing, and tallying the vote.
10 votes for approval, no against votes, and once again every Crew member participated in the discussion and voted!
Les Iden, Crew Chief

7/22/2011
Les Iden resigns, Mark Pataluch appoints   Ron Maurer Crew Chief

8/7/2011   
Pit Crew authorized $75 for Kay to send flowers for Adam Peralta funeral.
Ron Maurer  “Pit Crew” chief

8/15/2011 
Bills authorized for payment.
1- Ron Maurer for Web work by others $39.31
2- AJ Koszi for Slow Drags & GPs Finest- posters, flags, trophies, misc. copy services
1 Slow drags participation certificates & GP’s finest gold stickers $8.36
2 Slow drags & GP’s finest copies @ Staples $15.00
3 foam board for Slow drags & GP’s finest $8.43
4 Rabbit & Turtle trophy’s $50.00
5 Wood base for trophy’s $49.72
6 Kinko’s Slow Drags poster $9.54
7 Gephardt’s 1st & 2nd place plates for trophy’s $27.98
8 Silicon feet for trophy’s $ 4.80
9 Start & Finish line flags for Slow Drags $9.08
Total for A.J. $182.91
3- Mark Pataluch    Perpetual plaque of GP Chapter officers, engraving. $96.30
4- Kay Pataluch    $6.35 for overage on flowers for Adam Peralta funeral. $75 was authorized
Ron Maurer  “Pit Crew” chief

Oct 11, 2011
Ron Maurer made a motion to send mailed Prix Views, not membership, to the Judge-Old Cars Weekly Golden Quill Award, to be reviewed every year.
Ron Maurer made a motion that Jim Wangers (as long as Jim is living) and the Smoke Signals editor (whoever that may be) get e-mailed Prix Views, not membership. To be reviewed every year.
Ron Maurer made a motion to offer current officers, & Pit Crew, free E-membership while serving. If an individual prefers a printed copy they would pay the current membership rate.
Ron Maurer made a motion that members that made significant contributions to the club (i.e. past officers, newsletter editor, contributor, webmaster, etc.) be offered free E-Membership, as reward for past service, to be reviewed every year. If an individual prefers a printed copy they would pay the current membership rate.
All the motions were seconded by Mark Pataluch and all motions passed unanimously.
Ron Maurer  “Pit Crew” chief

Oct 16, 2011
List of persons voted on for “members that made significant contributions to the club” to be offered free E-Membership, as reward for past service, to be reviewed every year. If an individual prefers a printed copy they would pay the current membership rate.
Chuck Cochren,
Tim Dye,
A.J. Koszi,
Ron Panzer,
Jim Schaudek,
Ron Maurer  “Pit Crew” chief

Oct 22, 2011
Pit Crew votes on the Grand Prix Chapter sponsoring the Route 66 tour.
Ron Maurer   “Pit Crew” chief

Nov 6, 2011
Pit Crew voted for Paul mailing 130 B/W Prix Views to prospective GP members for approximately $133.20.
Ron Maurer “Pit Crew” chief

Dec 7, 2011
I appointed Bob Wolf to fill an empty spot on the “Pit Crew” until election time.
Ron Maurer  “Pit Crew” chief

Dec 23, 2011
The Pit Crew voted to change the By-Laws Section 3, Clause 8 from

Clause 8 — Vacancies: When a vacancy on the Crew exists mid-term for any reason, the Crew Chief may appoint a member in good standing to fill the term, if the incumbent deems it necessary.

To be changed to read

Clause 8 — Vacancies: When a vacancy on the Crew exists mid-term for any reason, the Crew Chief may appoint a member in good standing to fill the term until the election at the annual meeting, with approval of a simple majority of responding/voting “Pit Crew” members.
Ron Maurer  “Pit Crew” chief

Jan 19, 2012
A motion has been made that the chapter donate $500 to the POCI scholarship fund in memory of Dave Bennett.
Ron Maurer   “Pit Crew” chief

March 19, 2012
The Pit Crew voted to OK 2 requests for reimbursement, both expenditures are for Rt 66 memorabilia to be used as prizes during the upcoming cruise. $66.27 to Mark Pataluch $87.64 to Ray Stoeck
Ron Maurer  “Pit Crew” chief

May 1, 2012 
The Pit Crew Voted to renew contract to produce and mail the Prix Views with Paul Bergstrom for 2 years through March/April 2014.
Ron Maurer  “Pit Crew” chief

May 12, 2012
The Pit Crew Voted to set the annual dues $12 for the email membership and $25 for the printed version for 2012-2013
Ron Maurer  “Pit Crew” chief

June 24, 2012
The Pit Crew voted to give members complimentary Prix Views and/or membership
Chuck Cochren & Ron Panzer to get mailed Prix Views and membership.
Tim Dye, A.J. Koszi & Jim Schaudek to get E-membership.
Jim Wangers (as long as Jim is living) and the Smoke Signals editor (whoever that may be) get e-mailed Prix Views ,not membership.
Mailed Prix Views, not membership, to the Judge-Old Cars Weekly Golden Quill Award.
Ron Maurer  “Pit Crew” chief

Aug 26, 2012
1. Mark Pataluch made the motion that we change the By-Laws under

ARTICLE IV OFFICERS AND PIT CREW MEMBERS

Crew Chief: The Crew Chief shall be responsible for convening the Crew as necessary in order to conduct the Chapter’s business including requests for expenditures in excess of $35 or for staffing required to produce a GP Chapter event of any kind.

to change this amount to $50 instead of $35.

2. Mark Pataluch made the motion that we approve up to $300 for an accountant to prepare our taxes.

3. Mark Pataluch made the motion to purchase 50 Grand Prix Chapter window clings for $2.50 @ for the purpose giving to new members when they sign up.
All the motions passed
Ron Maurer  “Pit Crew” chief

April 17, 2013
Pit Crew voted to sponsor a hospitality tent in the parking lot with the Grand Prix popular vote cars at the annual convention and to offer water and soft drinks and snacks, not to spend over $400
Pit Crew voted to sponsor a slot car track with Grand Prix cars at the annual convention for $200
Pit Crew voted to help Doug Kline with expenses to get to the annual convention for up to $300
Pit Crew voted to buy 25th anniversary pins to pass out at the annual meeting for not over $150
Ron Maurer  Pit Crew Chief

April 30.2013
Pit Crew voted to make the dues for 2013-2014 fiscal year $15, that includes an emailed color copy of the newsletter Prix Views. It will be an additional $13 for a mailed black/white copy to cover the printing and mailing cost.
A motion to remove any mention of an official chapter logo from the By-Laws failed.
A motion to remove the words at the annual meeting during the POCI convention  from Section 2. Dues, so that the Pit Crew can set the dues before the end of the fiscal year, was approved.

Section 2. Dues: Each Family Membership dues shall be determined by the Officers and Pit Crew at the annual meeting during the POCI convention and are payable in July. There are two (2) tiers of dues amount available, determined by the receipt of the Chapter’s newsletter, one being a hard copy that is mailed bi-monthly or two being receipt of the newsletter via email, also issued bi-monthly. The difference between the two types of membership is determined by the cost to print and mail a hard copy of the newsletter vs. an emailed version. Membership dues are due on July 1 of each year and are for one year. New members that join during the fiscal year shall have their dues pro-rated for the balance of the year.
Ron Maurer  Pit Crew Chief

July 7, 2013
Pit Crew voted on Honorary Members for 2013-2014
Chuck Cochren to get mailed Prix Views and membership. Yes
Ron Panzer to get mailed Prix Views and membership. Yes
Tim Dye to get E-membership. Yes
Doug Klein to get E-membership. Yes
Jim Wangers get e-mailed Prix Views ,not membership. Yes
Smoke Signals editor (whoever that may be at the time) get e-mailed Prix Views ,not membership. Yes
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award. Yes
Current officers to get E-membership. Yes
Pit Crew to get E-membership. Yes
Alan Mayes, Simone Young, Merle Green Jr, get complimentary copies of Prix Views e-mailed. A POCI requirement per Kendra Klein. None get membership.
Ron Maurer  Pit Crew Chief

July 26,2013
It has been approved to pay Angelos & Rardin, accountants – $200 for preparation of annual State and Federal tax returns for the Grand Prix Chapter Inc. and $75 to replace Mark Pataluch’s popup tent that was destroyed by the wind at the convention while we were using it for the hospitality tent.
Ron Maurer  Pit Crew Chief

Oct 29,2013
Greg Kersul was added to the Honorary member list
Ron Maurer  Pit Crew Chief

Feb 1,2014
Pit Crew voted to pay for renewal of Go Daddy hosting our website.  It is $335.52 for 4 years.
Ron Maurer  Pit Crew Chief

March 10,2014
Voted to approve contract with Paul Bergstrom to edit and publish 12 issues of Prix Views from May/June 2014 ending March/April 2016. Editorship @ $250 issue and printing black/white @ $1.25 issue, passing actual costs of postage to Grand Prix Chapter.
Ron Maurer  Pit Crew Chief

April 30, 2014
Pit Crew approved the Honorary Members for the year 2014-2015
Chuck Cochren to get mailed Prix Views and membership
Greg Kersul to get E-membership
Tim Dye to get E-membership.
Doug Klein to get E-membership
Jim Wangers get e-mailed Prix Views ,not membership
Smoke Signals editor (whoever that may be at the time) get e-mailed Prix Views, not membership.
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award.
Current officers to get E-membership.
Alan Mayes, Simone Young, Merle Green Jr, get complimentary copies of Prix Views e-mailed. A POCI requirement. None get membership.
Ron Maurer  Pit Crew Chief

May 7, 2014
Pit Crew voted that the Pit Crew members pay dues, effective 2014
Ron Maurer  Pit Crew Chief

July 24, 2014
The pit crew approved printing the July-Aug issue of Prix Views in color. Mark wants to get feedback to see how many would pay for color and we will have photos of cars from the convention.

The Pit Crew approved following bills to pay.
1. $102.71 to Mary Kollross   The $102.71 was to update/replace the steering wheel plaque metal plates. (Looks Good, larger letters in black, more readable) She made a big banner for Chapter display at Convention. 2- 24×36 posters advertising the fall cruise. The business cards for members to pass out. This was all complimentary.
The Chapter display got the award for the best Chapter display at the convention this year. Congrats to Mary.
2. $200.00 to Angelos & Rardin, CPAs for preparation of 2013 Federal and State tax forms.
Ron Maurer  Pit Crew Chief

8/16/14
The Pit Crew approved to pay $100 for trophies for chapter sponsorship for the Pontiac Celebration car show in Rhode Island.
Ron Maurer  Pit Crew Chief

5/14/15  
We approved for Mark to spend up to $100 to print extra copies of the newsletter Prix Views to promote the Grand Prix Chapter at the Annual POCI convention in Louisville.
We approved Kay to spend up to $250 for an accountant to do the corporate tax return for fiscal year 2014 for the Grand Prix Chapter.
We approved our Honorary members for the year.
Chuck Cochren to get mailed Prix Views and membership.
Greg Kersul to get E-membership.
Tim Dye to get E-membership.
Doug Klein to get E-membership.
Jim Wangers get e-mailed Prix Views ,not membership.
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award.
Current officers to get E-membership.
POCI president Vice President, Treasurer, & Newsletter Editor get complimentary copies of Prix Views e-mailed. A POCI requirement. None get membership.
Ron Maurer  Pit Crew Chief

11/10/15
Voted to sponsor Class 17   1962 – 2010 Grand Prix for $100 at the Sept show at Pontiac, IL museum put on by the GTO clubs.
Ron Maurer  Pit Crew Chief

11/21/15
Ray Stoeck Our V/P is developing a tour of the Bridges of Madison County. It will be head quartered in Winterset, IA which is near Des Moines. This will be on the Sunday & Monday before the POCI convention at Bettendorf, IA next year. These bridges are all on gravel roads so he is arranging a bus to transport registrants to the bridges. He plans on the registration fees to cover expenses so is not asking for any money from the Chapter. This will be open to all Pontiacs and will be advertised in Smoke Signals and Prix Views. He wants the Chapter to sponsor the tour for POCI insurance so he needs approval of the Pit Crew. It was approved
Ron Maurer Pit Crew Chief

1/14/16
Voted to approve contract with Paul Bergstrom to edit and publish 12 issues of Prix Views from May/June 2016 ending March/April 2018. Editorship @ $250 issue and printing black/white @ $1.25 issue, color printing @ $2.35, passing actual costs of postage to Grand Prix Chapter.
Ron Maurer Pit Crew Chief

5/7/16
The “Pit Crew” voted to sponsor a class at the Pontiac Celebration car show in Warwick, RI in Sept for $300. ALL PROFITS will be donated to two children’s cancer charities: Alex’s Lemonade Stand Foundation for childhood cancer and The Tomorrow Fund helping children and their families affected by cancer.
We approved for Mark to spend up to $100 to print extra copies of the newsletter Prix Views to promote the Grand Prix Chapter at the Annual POCI convention in Louisville.
We approved Kay, treasure, to spend up to $250 for an accountant to do the corporate tax return for fiscal year 2015 for the Grand Prix Chapter.
We approved our Honorary members for the year.
Chuck Cochren to get mailed Prix Views and membership.
Greg Kersul to get E-membership.
Tim Dye to get E-membership.
Doug Klein to get E-membership.
Jim Wangers get e-mailed Prix Views ,not membership.
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award.
Current officers to get E-membership.
POCI President, Vice President, Treasurer, & Newsletter Editor get complimentary copies of Prix Views e-mailed. A POCI requirement. None get membership.
Ron Maurer Pit Crew Chief

9/27/2016
Mark Henderson resigned as Grand Prix Chapter Treasurer.
Ron Maurer Pit Crew Chief

11/2/2016
I appointed Stuart Schindler as Grand Prix Chapter Treasurer per our By-Laws. It was approved by the Pit Crew. He will take over as soon as Kay gets the books updated and transferred.
Ron Maurer Pit Crew Chief

3/20/2017   
The Pit Crew has voted to sponsor the “Grand Prix Class” at the Pontiac Museum Regional September 16 – 17, 2017   Ron Maurer Pit Crew Chief

5/25/2017   
We approved our Honorary members for the year.
Chuck Cochren to get mailed Prix Views and membership.
Greg Kersul to get E-membership.
Tim Dye to get E-membership.
Doug Klein to get E-membership.
Jim Wangers get e-mailed Prix Views ,not membership.
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award.
Current officers to get E-membership.
POCI President, Vice President, Treasurer, & Newsletter Editor get complimentary copies of Prix Views e-mailed. A POCI requirement. None get membership

10/26/2017
Expenses were approved
GoDaddy  Domain Name grandprixchapter.com for 10 years  $107.00
GoDaddy Managed WordPress Web Hosting for grandprixchapter.com for 10 years $478.80
Avery 5264 labels for GP Brochures     $15.76
Postage to send brochures to Doug Williams  $1.70
Postage & envelopes to send labels to Mark P. and Scott   $4

4/23/2018

   The Pit Crew has voted to sponsor the “Grand Prix Class” at the Pontiac Museum Regional September 15 – 16, 2018 for a $100.

   The “Pit Crew” voted to sponsor “Grand Prix Class” at the Pontiac Celebration car show in Warwick, RI in Sept for $125. ALL PROFITS will be donated to two children’s cancer charities: Alex’s Lemonade Stand Foundation for childhood cancer and The Tomorrow Fund helping children and their families affected by cancer.

   The Pit Crew approved our Honorary members for the year.
Chuck Cochren to get mailed Prix Views and membership.
Greg Kersul to get E-membership.
Tim Dye to get E-membership.
Doug Klein to get E-membership.
Mailed Prix Views, not membership, to the judge of Old Cars Weekly Golden Quill Award.
Current officers to get E-membership.
POCI President, Vice President, Treasurer, & Newsletter Editor get complimentary copies of Prix Views e-mailed. A POCI requirement. None get membership.

    The Pit Crew approved a contract with Paul Bergstrom to edit and publish 12 issues of Prix Views from May/June 2018 ending March/April 2020. Editorship @ $250 issue and printing black/white @ $1.25 issue, color printing @ $3.25, passing actual costs of postage to Grand Prix Chapter.
   Ron Maurer Pit Crew Chief

6/30/2018

At the POCI convention at Wisconsin Dells we got 2 awards.   GP Chapter 30 year award
The GP Newsletter Award of Distinction, along with that $100 cash.
The Pit Crew voted to pass the $100 to Paul Bergstrom editor

    Ron Maurer  Pit Crew Chief